| Type of Vehicle Expense | Yes Claimable | Not Claimable | Conditions Apply | Reimbursement Category |
Installation of new accessories* or modifications** to the vehicle that effect the FBT base value | ✘ | Installation of new accessories* or modifications** are not claimable through the lease. | N/A | |
Vehicle software packages that were not included in initial FBT base value | ✘ | Installation/upgrades of software (For example navigation & entertainment features) are not claimable through the lease. | N/A | |
Accessories: car mats, car seat covers, boot lining, steering wheel cover, dash mat, insect screens, window tinting, navigator, snorkel, tow bar, electric charging cables, protection packs. | ✔ | Replacement or repair of items are only claimable through the lease if the accessories/modifications were included in the base FBT value. | Maintenance | |
Car servicing, repairs and service agreement
| ✔ | Service agreements pro-rata based on the period of your lease. | Maintenance | |
Car detailing, Car washes, wax, and leather protection (consumable items) | ✔ | Does not include pressure washers. | Maintenance | |
PHEV and BEV commercial charging*** | ✔ | Please Refer to Important Notes (***) below for more information | Maintenance | |
PHEV and BEV home charging*** | ✔ | Please Refer to Important Notes (***) below for more information | Maintenance | |
General fuel | ✔ |
| Fuel | |
Premium fuel (included in lease) | ✔ | If your vehicle only requires standard unleaded, premium fuel may not be claimable unless specified in your lease. | Fuel | |
Fuel for a non-leased vehicle | ✘ | Claims must relate strictly to the novated lease vehicle. | N/A | |
Hire car costs including fuel for hire car | ✘ | Claims must relate strictly to the novated lease vehicle. | N/A | |
Vehicle registration renewal | ✔ | Registration | ||
Annual renewal of personalised plates | ✔ | Registration | ||
CTP | ✔ | CTP | ||
Pink and Blue Slip | ✔ | Maintenance | ||
| Costs associated with acquiring personalised plates | ✘ | N/A | ||
Extended warranty (funds are not allocated) | ✔ | Maintenance | ||
Insurance excess on leased car | ✔ | You will be required to pay for excess out of pocket and submit claim for reimbursement | Insurance Excess | |
| Comprehensive Insurance (If paid monthly, the Policy must show the monthly breakdown.) | ✔ | You will be required to pay for the policy out of pocket and submit claim for reimbursement. Note: If paid monthly the Proof of payment must show all monthly payments being claimed. | Insurance | |
| Personal purchases Items like groceries, snacks, drinks, cigarettes, or discounts |
✘ |
All claims including personal items will be declined. |
N/A | |
Infringement notices (e.g. parking fines, speeding fines etc. | ✘ | N/A | ||
Car parking fees and national park entry passes | ✘ | Includes monthly/annual passes. | N/A | |
Road, bridge and ferry tolls | ✘ | N/A | ||
Vouchers: (eg. gift cards, fuel cards etc.) | ✘ | N/A |
Important Notes:
* Not part of the vehicle in the signed VSSS quote.
** Not the original part number used in the vehicle, replaced with a different upgraded part. If the original part is no longer available, a part can be replaced with the next available model only. Please provide a Statutory Declaration with your claim advising why the original part cannot be used.
***For more information on how to claim home electricity charging expenses, please contact the SG Fleet Employee Services Team on 1300 138 235, following the prompts, or email novatedservice@sgfleet.com
Claims for reimbursement of home charging expenses are assessed in accordance with the Australian Taxation Office’s Practical Compliance Guideline (PCG 2024/2) for electric vehicle home charging rates. You can view the full guideline here.
We encourage all drivers to ensure proper documentation, receipts, invoices and payment evidence are retained and uploaded to the Fleet Intelligence portal when lodging a claim. This helps prevent delays, supports accurate reimbursements, and ensures compliance standards are maintained.
Use of Statutory Declarations:
Statutory Declarations are not intended to be used as a substitute for standard documentation in novated lease reimbursement claims. They should only be used in instances when the lease holder cannot genuinely obtain a valid tax invoice or receipt for an eligible claimable expense
Claims supported by a Statutory Declaration will be subject to strict limitations.
To comply with ATO auditing standards, any claim for reimbursement being supported with a Statutory Declaration will be capped at $82.50 (incl GST) – Please refer to ATO - When you can claim a GST credit for more information
All claims are assessed and approved on a case-by-case basis and are subject to your fleet management account having sufficient funds available to meet your claim. This information is provided by way of general guidance only as your eligibility for SG Fleet novated lease vehicle expense allowances and is not tax advice.
FAQs
Submitting out-of-pocket vehicle expenses
There may be times when you need to pay for some of your novated lease expenses yourself and seek reimbursement from SG Fleet. To submit a reimbursement request for your out-of-pocket expenses, click here.
For further assistance, contact 1300 138 235 or novatedservice@sgfleet.com